This document has been formatted for easy accessibility as a web page. The original document can be inspected at the Lambourn Parish Council Offices by contacting the Clerk.
We publish a great deal of information to keep you, the resident, up to date with what is happening. We are also obliged to publish information to comply with laws. This document sets out the information we publish, where it is published and if there is a fee associated with obtaining the information.
Information to be published | How the information can be obtained | Cost |
Class1 – Who we are and what we do (Organisational information, structures, locations and contacts) This will be current information only. N.B. Councils should already be publishing as much information as possible about how they can be contacted. | (hard copy/website) | Free |
Who’s who on the Council and its Committees | (hard copy/website) | Free |
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)) | (hard copy/website) | Free |
Location of main Council office and accessibility details | (hard copy/website) | Free |
Staffing structure | v(hard copy/website) | Free |
Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum | (hard copy) | Free |
Annual return form and report by auditor | (hard copy) | Free |
Finalised budget | (hard copy) | Free |
Precept | (hard copy) | Free |
Financial Standing Orders and Regulations | (hard copy) | Free |
Grants given and received | (hard copy) | Free |
List of current contracts awarded and value of contract | (hard copy) | Free |
Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews) Current and previous year as a minimum | (hard copy) | Free |
Parish Plan (current and previous year as a minimum) | (hard copy) | Free |
Annual Report to Parish or Community Meeting (current and previous year as a minimum) | (hard copy) | Free |
Quality status | (hard copy) | Free |
Local charters drawn up in accordance with DCLG guidelines | (hard copy) | Free |
Class 4 – How we make decisions (Decision making processes and records of decisions) Current and previous council year as a minimum | (hard copy/website) | Free |
Timetable of meetings (Council and any committee meetings and parish meetings) | (hard copy/website) | Free |
Agendas of meetings (as above) | (hard copy/website) | Free |
Minutes of meetings (as above) – n.b. this will exclude information that is properly regarded as private to the meeting. | (hard copy/website) | Free |
Reports presented to council meetings – n.b. this will exclude information that is properly regarded as private to the meeting. | (hard copy/website) | Free |
Responses to consultation papers | (hard copy/website) | Free |
Responses to planning applications | (hard copy/website) | Free |
By-laws | (hard copy/website) | Free |
Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only | (hard copy/website) | Free |
Policies and procedures for the conduct of council business: Standing orders Delegated authority in respect of officers Code of Conduct Policy statements | (hard copy/website) | Free |
Policies and procedures for the provision of services and about the employment of staff: Internal instructions to staff and policies relating to the delivery of services Equal Opportunity policy Health and safety policy Recruitment policies Policies and procedures for handling requests for information Complaints procedures | (hard copy/website) (hard copy/website) | Free Free |
Information security policy | Free | |
Records management policies (records retention, destruction and archive) | (hard copy/website) | Free |
Data protection policies | (hard copy/website) | Free |
Class 6 – Lists and Registers Currently maintained lists and registers only | (information may only be available by inspection) | Free |
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) | ||
Assets register | (hard copy) | Free |
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) | (hard copy) | Free |
Register of members’ interests | (hard copy) | Free |
Register of gifts and hospitality | (hard copy) | Free |
Class 7 – The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only | (hard copy or website; some information may only be available by inspection) | Free |
Allotments | (hard copy/website) | Free |
Burial grounds and closed churchyards | (hard copy/website) | Free |
Village halls | (hard copy/website) | Free |
Parks, playing fields and recreational facilities | (hard copy/website) | Free |
Seating, litter bins, clocks, memorials and lighting | (hard copy/website) | Free |
Markets | (hard copy/website) | Free |
Public conveniences | (hard copy/website) | Free |
Services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) | (hard copy/website) | Free |
CCTV Footage | (Hard Copy) | £10.00 |
Document Control
Document owner: Lambourn Parish Council
Version number: V1.0
Approval Date: 08 May 2024
Approved By: Full Council
Review cycle: Annual
Date of next review: 2025