This document has been formatted for easy accessibility as a web page. The original document can be inspected at the Lambourn Parish Council Offices by contacting the Clerk.

We publish a great deal of information to keep you, the resident, up to date with what is happening. We are also obliged to publish information to comply with laws. This document sets out the information we publish, where it is published and if there is a fee associated with obtaining the information.

Information to be publishedHow the information can be obtained  Cost    
Class1 – Who we are and what we do (Organisational information, structures, locations and contacts) This will be current information only.                            N.B. Councils should already be publishing as much information as possible about how they can be contacted.  (hard copy/website)Free
Who’s who on the Council and its Committees(hard copy/website)Free
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))(hard copy/website)Free
Location of main Council office and accessibility details(hard copy/website)Free
Staffing structurev(hard copy/website)Free
   
Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)   Current and previous financial year as a minimum  (hard copy)Free
Annual return form and report by auditor(hard copy)Free
Finalised budget(hard copy)Free
Precept(hard copy)Free
Financial Standing Orders and Regulations(hard copy)Free
Grants given and received(hard copy)Free
List of current contracts awarded and value of contract(hard copy)Free
   
Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews)   Current and previous year as a minimum  (hard copy)Free
Parish Plan (current and previous year as a minimum)(hard copy)Free
Annual Report to Parish or Community Meeting (current and previous year as a minimum)(hard copy)Free
Quality status(hard copy)Free
Local charters drawn up in accordance with DCLG guidelines(hard copy)Free
   
Class 4 – How we make decisions (Decision making processes and records of decisions) Current and previous council year as a minimum(hard copy/website)Free
Timetable of meetings (Council and any committee meetings and parish meetings)(hard copy/website)Free
Agendas of meetings (as above)(hard copy/website)Free
Minutes of meetings (as above) – n.b. this will exclude information that is properly regarded as private to the meeting.(hard copy/website)Free
Reports presented to council meetings – n.b. this will exclude information that is properly regarded as private to the meeting.(hard copy/website)Free
Responses to consultation papers(hard copy/website)Free
Responses to planning applications(hard copy/website)Free
By-laws(hard copy/website)Free
   
Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only  (hard copy/website)Free
Policies and procedures for the conduct of council business: Standing orders Delegated authority in respect of officers Code of Conduct Policy statements      (hard copy/website)    Free
Policies and procedures for the provision of services and about the employment of staff:   Internal instructions to staff and policies relating to the delivery of services Equal Opportunity policy Health and safety policy Recruitment policies  Policies and procedures for handling requests for information Complaints procedures(hard copy/website)       (hard copy/website)Free       Free      
Information security policy Free
Records management policies (records retention, destruction and archive)(hard copy/website)Free
Data protection policies(hard copy/website)Free
   
Class 6 – Lists and Registers Currently maintained lists and registers only  (information may only be available by inspection)Free
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)  
Assets register(hard copy)Free
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)(hard copy)Free
Register of members’ interests(hard copy)Free
Register of gifts and hospitality(hard copy)Free
   
Class 7 – The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only(hard copy or website; some information may only be available by inspection)Free
Allotments(hard copy/website)Free
Burial grounds and closed churchyards(hard copy/website)Free
Village halls(hard copy/website)Free
Parks, playing fields and recreational facilities(hard copy/website)Free
Seating, litter bins, clocks, memorials and lighting(hard copy/website)Free
Markets(hard copy/website)Free
Public conveniences(hard copy/website)Free
Services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)  (hard copy/website)  Free
CCTV Footage(Hard Copy)£10.00
   

Document Control Information
Document owner: Lambourn Parish Council
Version number: to be updated
Approval Date: to be updated
Approved By: to be updated
Date of last review: to be updated
Review cycle: Annual
Document filename: to be updated

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