Invitation to a Parish Council Meeting

To be held on Wednesday 6^th September 2023 at 7.30pm

In The Memorial Hall.

Meeting called by: Gary Wyatt-Hawkins – Clerk
Signature: GWH	Date: 6^th September 2023

The Chair may, at their discretion and at a convenient time in the transaction of business, adjourn the meeting to allow any members of the public to address the meeting. Parishioners and others in attendance are reminded that they must remain silent during the transaction of formal Council business.

Public Bodies (admissions to meetings) Act 1960 s 1 extended by the LG Act 972 s 100.

Agenda Items

268-09/23

Acceptance of apologies for absence

To receive and accept apologies of absence.

Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act 1972, members present must decide whether the reason(s) for a member's absence are accepted.

269-09/23

To receive any declarations of member’s interests or dispensation requests

To receive any declarations of Member’s interests on this agenda, in accordance with the Localism Act 2011 and the Code of Conduct adopted by the Parish Council.

270-09/23

Exclusion of the press and public

Standing Order #1c The Parish Council may exercise their right to exclude the public and press by resolution from a closed meeting due to the confidential nature to be discussed pursuant to section 1(2) of the Public Bodies (Admission to Meetings) Act 1960.

271-09/23

To receive and sign the minutes of the Full Council meeting held on Wednesday 2^nd August, previously circulated.

Local Government Act 1972 Sch 12 para 41(1)

272-09/23

Chair’s report

To receive a report from the Chair.

273-09/23

Dog waste bin contract

To note that the contract for the Dog Waste bins has been transferred to The Shield Group Ltd from West Berkshire Council with effect from the 1st of September.

Re: Item 255-06/23 August Full Council Meeting.

274-09/23

Hall desktop and laptop computers

To approve the quotes presented by the Clerk for the replacement of two laptops, one desktop and the purchase of one wireless keyboard.

Additional details provided in document: 2023-09-06 Parish Council Meeting Councillors Notes

Re: Item 256-06/23 August Full Council Meeting

275-09/23

Maintenance of the Horse Tracks at the Old Cricket Field

To note that Will Riggall has been notified of the council’s permission to clear the ditches alongside the Horse Track

Re: 257-06/23 August Full Council Meeting

276-09/23

Salting routes

To note that the request from Mark Grant Racing to add Greenways to the salting routes was sent to Andrew Reynolds (Asset Manager) at West Berkshire Council on 22/08/2023. WBC will review all consultation responses in the coming weeks and reply accordingly. They will also need to check with the Term Maintenance Provider that any requests are operationally possible.

Re: Item 258-06/23 August Full Council Meeting

277-09/23

Changes to the Racing Committee Terms of Reference

Chair to provide a report regarding details of additional salting provision (administered by LPC on behalf of the racing industry).

Re: Item 257-06/23 August Full Council Meeting

278-09/23

Mill Lane Play Area

Outdoor gym equipment Servicing (Re: 259-06/23 August Full Council Meeting)
1. To note that Cllr Harris attempted to make the Double Air Walker safe, but it was discovered that this was impractical due to the permanent ground fixings requiring specialist removal. After consultation with all councillors between Full Council Meetings, seven councillors agreed that the Equipment should be removed.
2. Action the Clerk’s office to arrange for the removal of the equipment when the servicing takes place.
Cllr Harris to report on public opinion regarding the permanent removal of the Double Air Walker.
Proposal for the resizing and repositioning of goalposts in reaction to the Public Survey, the results of which are to be reported by Cllr Harris.
Levelling and turfing of the Goal mouths and under two benches.
1. To note Cllr Noll advises that Lambourn Junction CIC will now undertake to manage and pay for the works and that the Members Bid funds will be assigned accordingly.
2. To note the quotes received for the above work are:
  1. Tactical £820 + VAT
  2. Noll Countryside £620 + VAT (they will also include levelling up the dip in the grass under the red pedestrian gate into the play area to make it better for buggies).
  3. Pampered Paddocks £258 + VAT (they are quoting to seed the grass rather than turf it – a fence around the seed will let it grow, but turf will not only need fencing off whilst it takes but will also need regular watering). In this case, LPC will need to supply the required fencing (cost circa £22.50).

279-09/23

Tree survey (Due before December 2023)

The BOSA Committee allocated £1400.00 + VAT for the tree survey due at the end of this year (they take place every three years) based on a fee proposal provided last Autumn by Nicholsons, who completed the last survey.

The following quotes have been received:

£1400 + VAT Nicholsons agreed to stick with their proposed fee from last year.
£1500 + VAT Naturally Trees, who have completed works for us before at Mill Lane and Market Place.
Foxes – Said they could not quote for this service.
EJM Tree Surgeons – do offer this service but declined to quote.

280-09/23

Update on Telephone Box on Newbury Street

Chair to provide a report regarding the known ownership details of the Telephone Box on Newbury Street

281-09/23

Speed Review for Ermin Street/B4000

Cllr Jones to provide an update regarding the submission of a request for a speed review and the proposed contact with neighbouring Parish Councils to enquire if they would also request a speed review.

Re: Item 260-06/23 August Full Council Meeting

282-09/23

Survey Monkey

To note that an Account has been set up with Survey Monkey with a one-year subscription.

Re: 261-06/23 August Full Council Meeting

283-09/23

Clerk’s Six-Month Probation Period

To note that the Clerk has successfully completed their six-month probation period and received feedback from Cllr Jones and Cllr Rieunier accordingly. A letter of acknowledgement was provided to the Clerk.

284-09/23

BALC Executive

Cllr Rieunier wishes to volunteer for the Executive Committee for BALC/HALC and requests a nomination from LPC to allow her to stand.

285-09/23

Public Participation

286-09/23

Planning Applications

(In planning matters the Council acts as a consultee of the principal authority. The principal authority being the deciding body for planning applications).

13 Northfields Lambourn Hungerford RG17 8YJ

Ref. No: 23/01766/OUT | Received: Fri 28 Jul 2023 | Validated: Fri 28 Jul 2023 |