Meeting called by Gary Wyatt-Hawkins – Clerk



Signature: GWH

Date: 5th July 2023


The Chair may, at their discretion and at a convenient time in the transaction of business, adjourn the meeting to allow any members of the public to address the meeting. Parishioners and others in attendance are reminded that they must remain silent during the transaction of formal Council business.                                                              

Public Bodies (admissions to meetings) Act 1960 s 1 extended by the LG Act 972 s 100.


Agenda Items



Acceptance of apologies for absence 

To receive and accept apologies of absence.

Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.



To receive any declarations of Members interests or dispensation requests

To receive any declarations of Members interests on this agenda, in accordance with the: Localism Act 2011 and the Code of Conduct adopted by the Parish Council.



Exclusion of the Press and Public

Standing Order #1c The Parish Council may exercise their right to exclude the public and press by resolution from a closed meeting due to the confidential nature to be discussed pursuant to section 1(2) of the Public Bodies (Admission to Meetings) Act 1960.



To receive and sign the minutes of the Full Council meeting held on Wednesday 7th June Previously circulated.

LGA 1972 Sch 12 para 41(1)



Chair’s Report

To receive a report from the Chair.




Cllr Noll – Leave of Absence 

To consider the extended absence of Cllr Noll between 1st of October 2023 and 1st of April 2024.

LGA 1972 s85 (1) 



External Auditor

As per item 238-06/23 of Full Council Meeting of the 6th of June (council approved the use of electronic mail to send the Audit papers to PKF Little John).

To Note: The Clerk has sent the Audit Papers on the 28th of June 2023



Suspension of Council Meetings for Summer Recess 

Proposal from the Clerk to discuss whether the Council is having a summer recess and discuss if so, should this be subject to there being no planning applications at that time that require consideration.

LGA 1972 Sch 12 para 8(1) and LPC Standing Orders 5(d)



LNDP Update

To receive an update on the Lambourn Neighbourhood Development Plan.



Public Conveniences Update

To Note that as per item 244-06/23 of the May 2023 Meeting. After discussing with the Deputy Clerk, it was determined that the planned “open on demand” approach to log usage would not be practical and alternatives were duly investigated. The provision and installation of sensor and counter equipment for around £20.00 was determined as a more practical solution if council agrees.



Racing Industry Perception of LPC

To Note that receipt of Feedback on the perception of a lack of support by the Parish Council to the racing industry from Cllr Snowden has been postponed until the October 2023 meeting of the Full Council



Public Participation



Planning Applications

(In planning matters the Council acts as a consultee of the principal authority. The principal authority being the deciding body for planning applications).


Sparkes Cottage Woodlands St Mary Hungerford RG17 7TD

Ref. No: 23/01307/HOUSE | Received: Thu 01 Jun 2023 | Validated: Thu 01 Jun 2023 | 

Status: Pending Consideration


3 Goose Green Lambourn Hungerford RG17 8YB

Ref. No: 23/01408/HOUSE | Received: Wed 14 Jun 2023 | Validated: Fri 16 Jun 2023 | 

Status: Pending Consideration


Westbourne Cottage Eastbury Hungerford RG17 7J

Ref. No: 23/01191/LBC | Received: Thu 18 May 2023 | Validated: Wed 14 Jun 2023 | 

Status: Pending Consideration


Brock House Sheepdrove Lambourn Hungerford RG17 7XA

Ref. No: 23/01406/FULMAJ | Received: Fri 09 Jun 2023 | Validated: Tue 20 Jun 2023 |

Status: Pending Consideration



Planning Decisions – For Information Only


Inholmes House Inholmes Woodlands St Mary Hungerford RG17 7SY

Ref. No: 23/00874/LBC | Received: Tue 11 Apr 2023 | Validated: Mon 24 Apr 2023 | 

Status: Pending Consideration

To Note: This application was considered in the May 2023 Council meeting and comments were duly submitted (Unanimously resolved not to object). 

The Expiry Date has since been changed to “Not Set”.


The Barn Fox Farm Ermin Street Lambourn Woodlands Hungerford RG17 7TR

Ref. No: 22/02886/FUL | Received: Wed 23 Nov 2022 | Validated: Thu 01 Dec 2022

Section 73A: Vary condition 9 (use class) of previously approved application 05/00607/FUL: Conversion of redundant building to equine veterinary surgery and farriers (resubmission).

Status: Refusal

Comments and observations.

Lambourn Parish Council – No objection Dec 2022


Street Record Lambourn Business Park Lambourn Woodlands Hungerford

Ref. No: 23/00457/CERTE | Received: Tue 28 Feb 2023 | Validated: Tue 28 Feb 2023 

For a Certificate of Lawful Existing Use or Development (CLEUD) to confirm that the existing use of the site is lawful in respect of Class B8 storage use – The Yard to Block 3, Lambourn Business Park. 

Status: Approved

Comments and observations.

Lambourn Parish Council – It was Resolved to say, “that the council feel they are not qualified to comment” Apr 2023


Land Adjacent To Lynchets View Road Known As Upper Lambourn Road Upper Lambourn Hungerford West Berkshire.

Ref No: 21/02279/MDOPO | Received: Thu 02 Sep 2021 | Validated: Tue 05 Oct 2021 

Discharge of Planning Obligation on approved application 03/00155/FUL for the proposed sale of land edged red for residential development, subject to planning.

Status: Application Disposed

Comments and observations.

Lambourn Parish Council – Objected. This is a matter for the legal team not a planning issue.

There is insufficient information to make an informed decision. Jan 2023


Membury House Cricket Pitch Lambourn Woodlands Hungerford

Ref No: 22/03133/FUL | Received: Wed 28 Dec 2022 | Validated: Fri 06 Jan 2023

Extension of existing cricket pavilion, erection of grounds keeper's hut and associated works.

Status: Approved

Comments and observations.

Lambourn Parish Council – Objected. May 2023


3 Newbury Road Lambourn Hungerford West Berkshire RG17 7LL

23/00067/HOUSE | Received: Thu 12 Jan 2023 | Validated: Thu 12 Jan 2023

Single storey side extension

Status: Approved

Comments and observations.

Lambourn Parish Council: No objection Feb 2023


Meridian Stud Greenways Lambourn Hungerford RG17 7LH

23/00474/COND | Received:  Wed 01 Mar 2023 | Validated:  Wed 01 Mar 2023

Approval of details reserved by Conditions 6 (Biodiversity Method Statement) and 7 (Biodiversity Enhancement Plan) of approved application 22/01007/FUL: The extension of an existing all-weather riding school and a covering to an existing horse walker.

Status: Refusal

Comments and observations.

Lambourn Parish Council: 22/01007/FUL No objection Nov 2022




Other Planning Matters



Monthly Accounts

  1. To approve the schedule of payments presented
  2. To approve bank reconciliations presented
  3. To note the May Income and Expenditure report as the current financial position of Council.


Authorised Spend


Peter Clifford


Annual Playground Equipment Clean

A J Stone


Grave Digging Services

Universal Stores


Key Cutting and Food Container (Clerk’s expenditure)

System Hygiene


Public Convenience – Toilet Paper Dispenser

Amazon Marketplace


Staff Certificate Frames

Chair’s Expenses




Direct Debits


Hall Water


Hall Electricity


Account in credit by £104.44

Cemetery Water

Account in credit by £52.78

Streetlight Electricity


LPC owned streetlighting

BT Bundle


Includes phone, Microsoft 365, IT helpdesk support

Nest Pension


Employee pension monthly payment + remedial payments


Regular Monthly Payments




Salaries for June

DCK Payroll Solutions


May Payroll agreed at EGM, Dec 22 min ref: 5

Noll Countryside Serv


Contractual Graveyard Maintenance for May

Pampered Paddocks


Contractual Grounds Maintenance for May

Sommers Waste Sol


May Monthly market waste collection service





Future Agenda Items

To request or consider items for the next Agenda.



Close of the meeting

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