Invitation to a Parish Council Meeting to be held on Wednesday 2nd August 2023 at 7.30pm in The Memorial Hall.

Meeting called by Gary Wyatt-Hawkins – Clerk

Signature: GWH

Date: 2^nd August 2023

The Chair may, at their discretion and at a convenient time in the transaction of business, adjourn the meeting to allow any members of the public to address the meeting. Parishioners and others in attendance are reminded that they must remain silent during the transaction of formal Council business.

Public Bodies (admissions to meetings) Act 1960 s 1 extended by the LG Act 972 s 100.

Agenda Items

250-06/23

Acceptance of apologies for absence

To receive and accept apologies of absence.

Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.

251-06/23

To receive any declarations of Member’s interests or dispensation requests

To receive any declarations of Member’s interests on this agenda, in accordance with the: Localism Act 2011 and the Code of Conduct adopted by the Parish Council.

252-06/23

Exclusion of the Press and Public

Standing Order #1c The Parish Council may exercise their right to exclude the public and press by resolution from a closed meeting due to the confidential nature to be discussed pursuant to section 1(2) of the Public Bodies (Admission to Meetings) Act 1960.

253-06/23

To receive and sign the minutes of the Full Council meeting held on Wednesday 5^th July Previously circulated.

LGA 1972 Sch 12 para 41(1)

254-06/23

Chair’s Report

To receive a report from the Chair.

255-06/23

Dog Waste Bin Contract

To consider if the Council should pursue seeking a new supplier to undertake the contract for the Emptying of the Dog Waste Bins due to the poor levels of service currently being provided by West Berkshire Council’s contractor.

Additional Details Provided in Document: 2023-08-02 Parish Council Meeting Councillors Notes

256-06/23

Hall Desktop and Laptop Computers

To consider the proposal to upgrade the hall Laptops and one of the Hall Desktop computers. The current Desktop computers are no longer fit for purpose due to their age. While there are currently two Desktop computers, it is only necessary to replace one provided the current Laptops are also upgraded.

257-06/23

Maintenance of the Horse Tracks at the Old Cricket Field

Cllr Rieunier to advise the council of the results of recent enquires into the roles and responsibilities of the council and other parties in relation to the Horse Tracks and Salting Routes.

Re: Racing Committee Terms of Reference, Operational Responsibilities, b)

258-06/23

Salting Routes

To acknowledge a request from Mark Grant Racing to add Greenways to the salting routes.

The additional distance is approximately 0.5 Km.

To Note that the details of the distances of the additional Salting Routes were requested from West Berkshire Council. The response details the distances but does not indicate the specific locations/routes. Cllr Rieunier has requested more details to enable the council to determine if there are sufficient funds available to facilitate the addition of Greenways to the salting routes.

The deadline for the West Berkshire Council Winter Service Plan 2023/24 – Consultation is 15^th August 2023 and hence, this request must be submitted by that date if it is to be included.

259-06/23

Mill Lane – Outdoor gym equipment Servicing

To approve the costs from “Fresh Air Fitness” for £358.00 + VAT to service the outdoor gym equipment at Mill Lane and provide us with two off touch-up paints so that we can treat paint scratches in between services.

Fresh Air Fitness supplied the equipment (via Vitaplay) and they service it.

Additional Details Provided in Document: 2023-08-02 Parish Council Meeting Councillors Notes

260-06/23

Speed Review for Ermin Street/B4000

To request that the Parish Council ask the speed review panel to meet to discuss B4000/Ermin Street

261-06/23

Survey Monkey

To request approval to proceed with adopting the services of Survey Monkey to enable the council to run public surveys gain community feedback.

262-06/23

Public Participation

263-06/23

Planning Applications

(In planning matters the Council acts as a consultee of the principal authority. The principal authority being the deciding body for planning applications).

Fox Farm Ermin Street Lambourn Woodlands

Ref. No: 23/01532/FUL | Received: Wed 28 Jun 2023 | Validated: Tue 11 Jul 2023 |

Status: Pending Consideration

York Cottage Eastbury Hungerford RG17 7JP

Ref. No: 23/01652/HOUSE | Received: Thu 13 Jul 2023 | Validated: Thu 20 Jul 2023 |

Status: Pending Consideration

264-06/23

Planning Decisions – For Information Only

Inholmes House Inholmes Woodlands St Mary Hungerford RG17 7SY

Ref. No: 23/00874/LBC | Received: Tue 11 Apr 2023 | Validated: Mon 24 Apr 2023 |

Status: Awaiting decision

To Note: This application was considered in the May 2023 Council meeting and comments were duly submitted (Unanimously resolved not to object).

The Expiry Date has since been changed to “Not Set”.

Sparkes Cottage Woodlands St Mary Hungerford RG17 7TD

Ref. No: 23/01307/HOUSE | Received: Thu 01 Jun 2023 | Validated: Thu 01 Jun 2023 |

Status: Awaiting decision