Meeting called by Gary Wyatt-Hawkins – Clerk

 

 

Signature: GWH

Date: 7th June 2023

 

The Chair may, at their discretion and at a convenient time in the transaction of business, adjourn the meeting to allow any members of the public to address the meeting. Parishioners and others in attendance are reminded that they must remain silent during the transaction of formal Council business.                                                              

Public Bodies (admissions to meetings) Act 1960 s 1 extended by the LG Act 972 s 100.

 

Agenda Items

 

232-06/23

Acceptance of apologies for absence 

To receive and accept apologies of absence.

Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.

 

233-06/23

To receive any declarations of Members interests or dispensation requests

To receive any declarations of Members interests on this agenda, in accordance with the: Localism Act 2011 and the Code of Conduct adopted by the Parish Council.

 

234-06/23

Exclusion of the Press and Public

Standing Order #1c The Parish Council may exercise their right to exclude the public and press by resolution from a closed meeting due to the confidential nature to be discussed pursuant to section 1(2) of the Public Bodies (Admission to Meetings) Act 1960.

 

235-06/23

To receive and sign the minutes of the Full Council meeting held on Wednesday 17th May 

Previously circulated.

LGA 1972 Sch 12 para 41(1)

 

236-06/23

Chair’s Report

To receive a report from the Chair.

 

237-06/23

 

Annual Parish Assembly Report 

To receive a report on the Annual Parish Assembly of Wednesday 31st May 2023

 

238-06/23

Consider the Annual Internal Audit Report 2022/2023 Year End Accounts

To note and approve the report from the Internal Auditor and resolve the Audit report (See attached). N.B. Claire Lingard (WGW Auditor) will be in attendance to answer councillors questions.

 

 

Section 1 Approve Annual Governance Statement

To approve each of the statements in the accompanying document:

Notes for Councillors Regarding Annual Governance Statement 2023

 

 

Section 2 Certify the Accounting Statements 2022/2023 – Annual Year End Accounts

To certify and approved the Accounts.

 

 

Signing the AGAR

To witness the signing of the AGAR by the Chair & Clerk/Responsible Finance Officer.

 

 

Publish the Audit on the Website

To confirm the publishing of the Audit on the Website and note that it is a legal requirement to publish the Accounts on the Parish Council Website

 

 

Approve the dates for the Public to exercise their rights

Note that the External Auditor had recommend that the dates be advertised as Monday 12th of June 2023 to Friday 21st of July 2023, Council to note that the Clerk recommends that these dates are used too. 

 

Council to approve the dates. 

 

Council to nominate a Councillor to arrange to be available to meet with electors should the Clerk not be available during these dates.

 

 

External Auditor

To note that the Exemption Certificate needs to be received by the External Auditor on the 30th of June 2023. Council approved the use of electronic mail to send the Audit papers to PKF Little John.

 

239-06/23

West Berkshire Council Precept Payment

To note that the Parish Precept 2023/2024 first half payment of £88,500.00 has been received.

 

240-06/23

Approval and signing of Parish Accounts for the month of April 2023 Internal Audit Accounts & Audit Regulations 2003 reg 2

To approve and sign the accounts. 

To note that the balance for the Account at month ends 30th April 2023 was £113,275.00.

 

241-06/23

CiL Payment

To note that a CiL payment of £ £24,009.97 has been received comprising of:

 

17/02847/COMIND

A P Enterprises Ltd, Lodge Down Stables, Ermin Street, Lambourn Woodlands, Hungerford, Berkshire, RG17 7BJ

£997.22

18/00774/FULMAJ

Land East Of Malt Shovel Lane, Upper Lambourn, Hungerford, Berkshire

£11,321.42

20/01280/FUL

Saxon Cottage, Upper Lambourn, Hungerford, RG17 8QN

£3,803.49

22/01234/FULMAJ

Inholmes House, Inholmes, Woodlands St Mary, Hungerford, RG17 7SY

£7,887.84

 

 

 

242-06/23

Public Participation

 

243-06/23

Lambourn Centre

To discuss Lambourn Parish Council’s relationship with the Lambourn Centre.

 

244-06/23

Public Conveniences

To discuss on-going maintenance issues with the Hall Public Convenience.

 

245-06/23

Village Halls

To discuss where Lambourn Parish Council has a supporting role in relation to struggling local halls.

 

246-06/23

Lambourn Surgery

Patient Participation Group (PPG). Cllr Jones to provide an update on upcoming changes to procedures, etc.

 

247-06/23

Streetlighting

To set a date and actions to progress the Streetlighting project (Continued to from previous meeting).

 

248-06/23

Community Governance Review

To propose that Lambourn Parish Council undertake a Community Governance Review with the aim to revise the ‘council size’ (the term used by the Local Government Commission for England to describe the number of councillors who are elected to a local authority) from 15 to 11.

The Local Government and Public Involvement in Health Act 2007 and community governance reviews

 

249-06/23

Clerk’s Update Regarding White Lines Refresh

Clerk to advise council that enquires into the refreshment of the white lines in the public car park in the High Street have yet to be progressed (Ref: April 2023 Full Council Meeting item 192). 

 

250-06/23

Planning Applications

At the time of producing the agenda there were no planning applications to comment on.

(In planning matters the Council acts as a consultee of the principal authority. The principal authority being the deciding body for planning applications).

 

 

 

251-06/23

Planning Decisions – For Information Only

 

Flat 3 5 High Street Lambourn Hungerford RG17 8XL

Ref. No: 23/01015/HOUSE | Received: Thu 27 Apr 2023 | Validated: Wed 10 May 2023

Outline application for the erection of a new logistics warehouse building (for occupation by Walker Logistics) (Use Class B8) with ancillary office floorspace, an aircraft museum building (Use Class D1), and associated access, car parking and landscaping.

Status: Approved

Comments and observations.

Lambourn Parish Council – No Objection to related case 19/02979/OUTMAJ

 

Kenmary Bockhampton Road Lambourn

Ref No. 23/00205/HOUSE | Received: Mon 30 Jan 2023 | Validated: Mon 30 Jan 2023 |  

Construction of shed in lieu of cycle store (retrospective) 

Status: Approved

Comments and observations.

Lambourn Parish Council – Objected to this application.

 

 

252-06/23

Other Planning Matters

 

253-06/23

Monthly Accounts

  1. To approve the schedule of payments presented
  2. To approve bank reconciliations presented
  3. To note the March Income and Expenditure report as the current financial position of Council.

 

Authorised Spend

 

West Berks Council

£290.00

2023/2024 Annual Litter Bin Charge

WGW

£428.00

Internal Audit Services for 22/23 Fin Com min ref: 16, Sep 22

 

Direct Debits

 

Hall Water

£18.28


Hall Electricity

£10.00

Account in credit by £104.44

Cemetery Water

Account in credit by £52.78

Streetlight Electricity

£475.91

LPC owned streetlighting

BT Mobile

£25.50

Mobile phone

BT Bundle

£114.14

Includes phone, Microsoft 365, IT helpdesk support

Nest Pension

£183.53

Employee pension payment

 

Regular Monthly Payments

 

Employees

£3,946.13

Salaries for May

DCK Acc Solutions

£300.00

Accounting support agreed at EGM min ref: 4, Dec 22 minutes

DCK Payroll Solutions

£44.40

May Payroll agreed at EGM, Dec 22 min ref: 5

Noll Countryside Serv

£900.00

Contractual Graveyard Maintenance for May

Pampered Paddocks

£841.20

Contractual Grounds Maintenance for May

Sommers Waste Sol

£133.20

April Monthly market waste collection service

 

 

254-06/23

Informal Strategy Meeting 

To inform council that Cllr Noll has offered to host the informal meeting and to propose and agree a date.

 

255-06/23

Future Agenda Items

To request or consider items for the next Agenda.

 

256-06/23

Close of the meeting

 

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