***Please contact the office for TEAMS connection details before noon on the 7 December 2022**

110      ELECTION OF CHAIR AND VICE-CHAIR

Proposal to elect a chair and vice-chair of the Parish Council.

Cllr Rieunier has been nominated as Chair by Cllr Jones, seconded by Cllr Cocker

Cllr Noll has been nominated as vice-chair by Cllr Rieunier and seconded by Cllr Cocker

Acceptance of apologies for absence

Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act 1972, members present must decide whether the reason(s) for a member’s absence are accepted

Apologies:

DECLARATIONS OF INTEREST

Disclosable Pecuniary Interests Regulation 2012 (SI 2012/1464).

111      CHAIR’S REPORT

112      MINUTES OF THE PREVIOUS MEETING

LGA 1972 Sch 12 para 41(1)

The minutes of the 2 November 2022 to be approved and signed.

113      PUBLIC PARTICIPATION

Public Bodies (admission to meetings) Act 1960.

114      LAMBOURN WOODLANDS ACCIDENTS

Proposal: In the light of recent serious accidents, to write to WBC Highways to ask what progress they have made in improving safety along the B4000.

115      PLANNING APPLICATIONS

Town and Country Planning Act 1990

(Please note in planning matters the Council acts as the consultee of the Principal Authority. The Principal Authority being the deciding body).

22/02799/HOUSE – 11 Honey Hill, Lambourn – Two storey side extension to add new lounge and study, plus two bedrooms with one en-suite.

22/0273/HOUSE – 29 High Street, Lambourn – Construction of new outbuilding to replace existing timber garage; building to comprise home office and workshop together with covered parking.

22/02785/FUL – Rowdown Farm Buildings, Rowdown, Upper Lambourn – Change of use of agricultural workshop building to flexible commercial uses under Class E, specifically E(a), E(b), E(e) and E(g) (i), (ii) and (iii).

22/02674/LBC – Baydon House, 14 High Street, Lambourn – Minor internal changes only, no demolition works. Erection of partition walls in ground floor flat to create defined bedroom space. Plan view of ground floor attached showing new partition walls.

22/02924/HOUSE – Lime Tree Meadows, Lambourn Woodlands – Erection of a two storey rear extension and front porch, alterations to external treatments. Replacement garage building.

22/02885/HOUSE – 1 Essex Place, Lambourn – Section 73a: Variation of Condition 2 (Approved Plans) of previously approved application 20/03091/HOUSE – Proposed two-storey side extension with mezzanine in roof space, single-storey rear extension, new front porch and new attached garage. Replace all windows and render and cladding to external walls.

116      PLANNING CORRESPONDENCE

22/02199/HOUSE + 22/01200/LBC2 – Eastview Cottage, Eastbury – Minor alterations to layout within 20th century extension and introduction of contemporary extension to accommodate open plan kitchen and dining area. No Objection. APPROVED.

22/102277/COND3 – Weathercock House, Upper Lambourn – Application for Approval of Details Reserved by Condition 3 (Roof tiles) of planning permission 21/01988/LBC2 – To provide a new structural support frame alongside the existing “defective” “A” frames along with replacement floor beams and floor joists where and as required with a focus on retaining and using existing materials where possible. APPROVED.

22/01492/FULMAJ + 22/01491LBC2 – Inholmes House, Inholmes, Woodlands St Mary – Repairs and alterations to The Estate Office. No Objection. APPROVED.

22/01490/FULMAJ – Inholmes House, Inholmes, Woodlands St Mary – Repairs and alterations to The Estate Office. No Objection. APPROVED.

22/01233/FULMAJ – Inholmes House, Inholmes, Woodlands St Mary – Erection of a car port and store. No Objection. APPROVED.

22/01234/FULMAJ – Inholmes House, Inholmes, Woodlands St Mary – Extensions and alterations to the main house, demolition and re-build of sheds and infilling of external swimming pool. NO Objection. APPROVED.

22/01237/FULMAJ – Inholmes House, Inholmes, Woodlands St Mary – Refurbishment of main house and alteration to external window and door openings. No Objection. APPROVED.

22/01772/COMIND – Ermin Street Stables, Ermin Street, Lambourn Woodlands – : Erection of replacement stables, demolition of the existing stable structures which has become no longer fit for purpose. This letter is to confirm that the above-mentioned application has been withdrawn as requested.

22/01493/LBC2 – Inholmes House, Inholmes, Woodlands St Mary– Repairs and alterations to Engine House and Potting Sheds. No Objection. APPROVED.

22/01238/LBC2 – Inholmes House, Inholmes, Woodlands St Mary – Refurbishment of main house and alteration to external window and door openings. No Objection. APPROVED.

22/02168/HOUSE – 1 Battens Court, Ermin Street, Lambourn Woodlands – Rear boot room/utility extension and amendments to window fenestration. No Objection. APPROVED.

22/00897/RESMAJ – Land South if Tower Works, Lambourn Woodlands – Approval of reserved matters following Outline application 19/02979/OUTMAJ for the erection of a new logistics warehouse building (for occupation by Walkers Logistics) (use class B8) with ancillary office floorspace, and aircraft museum building (Use Class D1), and associated access, car park and landscaping. Matters to be considered: Access, Appearance, Landscaping and Layout.  

Additional drawings/amended plans have been received.

22/02387/COMIND – Weathercock House, Upper Lambourn – Application for Approval of Details Reserved by Condition 2 (Building recording) of planning permission 21/01988/LBC2 – To provide a new structural support frame alongside the existing “defective” “A” frames along with replacement floor beams and floor joists where and as required with a focus on retaining and using existing materials where possible. APPROVED.

117      LOCAL NEIGHBOURHOOD DEVELOPMENT PLAN

 Neighbourhood Planning Act 2017

 Information only:

 Feedback from the LNDP Steering Group.

118      MONTHLY ACCOUNTS

LGA 1972 s150 (5)

Salaries                                                                                    £ 4024.35

Invoices received within budget

Scofell Landscapes Ltd                                                            £997.99

Noll Countryside                                                                     £799.20

JH Cresswell                                                                            £960.00

Willmont Electricals                                                               £648.00          

West Berkshire Library                                                           £4200

Poppy Appeal                                                                          £35.00

Vileda                                                                                      £65.16

Plumworld Toilet Seats                                                           £48.65

Enerveo                                                                                   £680.29

SLCC (job evaluation take out of training budget)                  £603.00

Working the greener way online (audit)                                £428.00          

Industrial Cleaning Contractors (out of office refurb)            £1506.00

Invoices received over budget

West Berkshire Council (Election)                                          £300.00

HALC                                                                                       £133.20

JP Locksmith Services                                                             £120.00

Additional transfer:

LNDP Vat reclaim                                                                    £667.30          

Standing Orders

Pension                                                £939.69

Water (Hall)                                        £22.06

Electricity (Hall)                                  £10.00

Electricity (S/L)                                    £475.91

BT (mobile)                                         £20.78

BT (phone & Internet)                         £111.23

119      FINANCE TERMS OF REFERENCE

Finance committee proposes a change to the finance terms of reference.

Existing: Membership – Composed of the Chair of each committee. The previous Chair will be entitled to stay for the following year. Other members may be co-opted if they are a Vice Chair of a committee and have been nominated. The Committee will be made up of Council members only. The Committee will consist of not less than 3 members and not more 6.

Proposed: Membership – Composed of the Chair of each committee. The previous Chair will be entitled to stay for the following year. Other members may be co-opted if they are a Vice Chair of a committee or are signatories on the bank accounts. The Committee will be made up of Council members only. The Committee will consist of not less than 3 members and not more 6.

120      PRECEPT

Proposal to confirm the precept

Proposal to discuss the budget for 2022/23 and confirm the precept demand as per below table.

Precept Request:
ExpenseIncomePrecept
Admin12818 86311995
S137 6220 6220
Staffing6855068550
Burials 13562000-644
Allotment 8808800
Open Spaces3834038340
Halls 878020006780
Streets2488024880
Market 10002500-1500
Heritage 20002000
Racing 250025000
Public Convenience 5050
Grants Lambourn Centre1184611846
LNDP1000010000
180476

121      BANK MANDATE CHANGE

Proposal to confirm the removal of the Clerk as signatory on the Santander and Barclays accounts and the addition of Cllr Rieunier and Cllr Mead.

Proposal to confirm the addition of Cllr Rieunier and Cllr Mead on the Newbury Account.

122      STREETLIGHT UPGRADE

Proposal from Streetlight group to no longer upgrade all faulty lights, as previously resolved by Full Council due to imminent upgrade project.

123      RURAL CRIME

Proposal from Cllr McKay to invite the police for feedback on the rural crime rate within the Parish.

124      AUDIT REPORT

 Auditors report has been received for Councillors’ review.

125      EXCLUSION OF PUBLIC AND PRESS

Exclusion of Public and press to discuss the appointment of a locum clerk.

Proposal to confirm the increase in hours for the assistant Clerk to 20 per week from 1 January 2023.

126      FUTURE AGENDA ITEMS

Clerk: Karen Wilson                                                  Date: 1 December 2022

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